Official Meeting Minutes

The meeting was called to order at 9:30 AM[cite: 3].

Members Present: Phyllis Renninger, Rhona Scoville, Sarah Sawyer, Andre Sibilla, Sandra Jones, Debbie Cusick, and Silvia Murarui[cite: 3].

Approval of Minutes: Sandra made a motion to approve the October 27, 2025 board meeting minutes[cite: 3]. Debbie seconded the motion, and the motion passed[cite: 3].

Officer & Committee Summary

• Secretary Report: We will add Ace Hardware on Hwy 17 in Orange Park to our list of businesses[cite: 3]. Thank you notes will be sent to donors[cite: 3]. Logo Express in Fleming Island will assist with setting up guild apparel shirt designs[cite: 3].
• Treasurer’s Report: Noted incoming revenue from workshops (Tom Ladnier and Corey Moortgat) alongside regular dues[cite: 3].
• Gallery Update: The official ribbon cutting ceremony with the Chamber of Commerce is set for January 22[cite: 3]. The board passed a motion setting a $25 entry fee covering entries until September 1, and verified a 20% commission tier for sales transactions[cite: 3]. Volume 1 of Artistic Views has completely sold out[cite: 3].
• Consultant Update: Reviewed the upcoming Sound Walk Roots framework, school planning developments, and the holiday “shower” list[cite: 3]. Canstruction events are scheduled with local groups[cite: 3].

Called to order by President Phyllis Renninger at 6:26 PM[cite: 2]. Bill Gura moved to accept the October membership records, seconded by Jeanie Brockhausen[cite: 2].

• Finances: The annual Gala yielded over $10,000 in clean profit[cite: 2]. An independent financial audit praised our stellar accounting records[cite: 2].
• Operations: The city formally signed our lease agreement[cite: 2]. Dennis Smallwood has stepped up to handle monthly calendar rotations for gallery docent hours[cite: 2].

Called to order at 9:33 AM[cite: 5]. Formal audit check-in completed[cite: 5]. Gallery structures require a $1M liability policy according to city guidelines[cite: 5]. Chair-i-tea event plans have been stabilized alongside garden clubs for March 28th[cite: 5].

Opened by President Renninger[cite: 4]. Monochromatic Magic gallery awards went to Bill Gura, Betty McKee, and Kathy Plante[cite: 4]. Final revisions to the upcoming 2-year lease on the Miller facility are being completed[cite: 4].

Called to order at 9:40 AM[cite: 7]. Discussed shifting the permanent administrative address from the traditional PO Box over to the physical layout of the new gallery facility[cite: 7]. Finalized canvas options for the upcoming gala[cite: 7].

The annual 2025-26 fiscal budget outline was formally reviewed and passed via membership vote[cite: 6]. Recognized William Gura, Simon Smith, and Kathy Plante for their winning Summer Art Project displays[cite: 6].

Called to order at 9:33 AM[cite: 1]. Established initial parameters for the 2025-26 budget adjustments[cite: 1]. Verified that the active ledger contains $41,008 in checking plus $16,800 in high-yield assets[cite: 1]. Approved details for local community outreach and face-painting projects[cite: 1].

The meeting was called to order by President Phyllis Renninger at 6:35 PM[cite: 9]. Minutes from March were approved by motion from Debbie Cusick and a second from Phyllis Appleby[cite: 9]. Sandra reported a total baseline of 90 members[cite: 9].

Elections & Committee Updates

• Board Election: Past President Debbie Cusick led annual board confirmations[cite: 9]. Active incumbents Phyllis Renninger (President), Debbie Cusick (Past President), Andrea Sibilla (Treasurer), and Rhona Scoville (Secretary) were unanimously re-elected[cite: 9]. The Vice President track remains temporarily vacant[cite: 9].
• Activities: Announced a docent field trip to the Cummer Museum of Art and Gardens on April 17[cite: 9]. Six local high school scholarship candidacies are set for evaluation[cite: 9]. Guest presenter Wayne Wood will arrive to feature his Courtenay Hunt biography[cite: 9].
• Community Outreach: Silvia Murariu organized participation parameters for the Orange Park High School Spring Market scheduled for April 26[cite: 9]. Next Coffee & Chat announced for Black Rifle Coffee on May 13[cite: 9].

The meeting opened at 9:26 AM[cite: 16]. The board welcomed new Community Service Chair Sylvia Murariu[cite: 16]. Detailed a partnership structure with Concert on the Green at Hilltop Restaurant on February 19 to sell local arts and crafts with a 10% commission donation clause[cite: 16].

Strategic Directives

• Artistic Views Blueprint: Reviewed historical tracking data. To improve publication standards, the board passed a motion limiting word counts and adopted a recommendation from Sarah to utilize a dedicated guild photographer for continuous art portfolio captures[cite: 16].
• Theme Selection: Passed a motion by Linda Hawkins, seconded by Sarah, setting the 2025 Summer Project motif to be centered around “Classic Books”[cite: 16].

Meeting called to order at 6:31 PM[cite: 11]. Sandra verified 40 active members present[cite: 11]. Introduced Silvia Murariu as the new head of Community Service[cite: 11]. Announced the October Halloween-themed Gala location at Hilltop Restaurant[cite: 11]. Reminded members that an additional $20 premium allocation on top of general club dues gives individual access to the Featured Artist program on the digital webpage[cite: 11].

Meeting opened at 9:36 AM[cite: 14]. Approved balancing adjustments to the proposed annual budget sheet[cite: 14]. The Treasurer reported checking funds above $39,000 alongside $16,000 in market instruments[cite: 14]. Linda Hawkins moved to implement a scoring metric and structural applications to filter candidates for the contract consultant track, which passed cleanly[cite: 14].

Called to order at 9:32 AM[cite: 10]. Approved the March minutes with date adjustments[cite: 10]. Documented smooth treasury transitions from Edie to Andrea[cite: 10]. Noted balances of $38,272 in standard checking[cite: 10]. The Exhibits team initiated preliminary board policy workshops regarding structural criteria for AI-generated assets and authenticity tracking forms[cite: 10].

Opened at 6:34 PM[cite: 13]. Maintained a total active roster of 97 members[cite: 13]. A motion to confirm the complete slate of structural officers for the upcoming fiscal year was presented by Carron Wedlund, seconded by Bill Gura, and approved unanimously by the floor[cite: 13].

Called to order at 9:35 AM[cite: 15]. Officially introduced Jill Nicholson as the newly retained AGOP Consultant following structural motions by Kim and Sandy[cite: 15]. Confirmed checking funds exceeding $42,000[cite: 15]. Coordinated upcoming field excursions to the Jacksonville Zoo[cite: 15].

Called to order at 6:40 PM[cite: 12]. Introduced consultant Jill Nicholson to the wider membership body[cite: 12]. To resolve long-term scheduling conflicts at the Fox Valley room, Mick Ross moved to alter Article IV of the bylaws to remove day-specific constraints; seconded by Phyllis Appleby and approved[cite: 12]. Set a $5 late fee policy for exhibition art left past pickup deadlines to directly support the scholarship fund[cite: 12].

Meeting launched at 9:50 AM[cite: 17]. Initial operational ledgers held $41,629.45 in main checking[cite: 17]. Approved a structural motion from Beth setting external assistant terms to a benchmark of 80 hours per month at a flat baseline rate of $1,200[cite: 17]. Scheduled strategic planning dates for July 22[cite: 17].